Every time you order goods from your vendors, contracts to buy and contracts to sell are created. The Purchase Order module of the OMS ERP systems helps you keep accurate records of these very important transactions. With every order, you need to specify (and keep track of) shipping method, date required, and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.

When your in-stock quantity falls below a specified minimum level, purchase orders can be automatically generated to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received, and monitor cost variances between goods received and goods invoiced.

The OMS ERP Purchase Order module is integrated with the Accounts Payable, Inventory Management and Sales Order Entry you will have a comprehensive, fully integrated purchasing system. Receipt of goods will automatically adjust inventory quantities and produce a Back Order Fill Report. Furthermore, invoices received can automatically update Accounts Payable records. With the Purchase Order module, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily available as needed.

Features Include:

Personalized Data Entry - Purchase orders can be automatically generated for inventory items when in-stock quantities fall below specified minimum quantity levels.

Drop Ship Orders or Blanket Orders - Purchase orders can be created for items shipped directly from the vendor to the customer. When integrated with the Sales Order module, the customer number and address information can be automatically retrieved.

Landed Cost Calculation - Landed cost information is entered in receipt of goods with definable costs for each general ledger clearing account. You can select an allocation method for each type of cost, including freight allocation. The OMS ERP Purchase Order Module will calculate landed costs and, adjust your Weighted Average Costs.

Auto Generation of Purchase Orders from Sales Orders - Purchase orders can be automatically generated for a selected range of sales orders. You can control how the ordered items appear on the purchase order —either detailed or summarized.

Back Order Fill Report - All Sales Order back orders, which can be filled as a result of goods received, are listed on this report.

Drill Down - When viewing an inventory item, you can drill down to the Open Purchase Order information to seek out ETA Dates in order to fulfill promise to sell.

Allocate SO to PO - You can allocate open sales orders to open purchase orders by choosing a 1:1 or 1-to-many option based on sales orders and purchase orders. At the time of arrival the PO quantities “reserved or set-aside” are earmarked for order fulfillment automatically. The remainder of all items received and that were not earmarked are added to you in-stock quantities automatically.